Brass Manufacturing ERP
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View case studyPharma · Pharmaceutical
Pharma Distribution ERP
A batch-driven ERP for a distributor handling 4,000+ SKUs across three godowns, replacing four disconnected systems.
- Client
- Regional pharmaceutical distributor, Gujarat
- Industry
- Pharmaceutical
- Duration
- 5 months
- Platform
- Web + Android
About the Project
The client distributes pharmaceutical products to roughly 600 retailers across two states. Growth had outpaced their systems: billing ran in one package, stock in spreadsheets, scheme calculations on paper and outstanding balances in a separate ledger. Reconciling them consumed most of the first week of every month.
We replaced all four with a single ERP built around batch and expiry as first-class data, then migrated three years of transaction history so comparative reporting worked from day one.
The Challenge
Expiry write-offs were running at a level the client had come to treat as a cost of doing business, because near-expiry stock was only discovered during physical verification. Scheme calculations were done manually and produced settlement disputes with retailers almost every month. Tracing which retailer had received a specific batch — a routine regulatory question — took two staff the better part of a day.
Our Solution
We built batch and expiry into every transaction type: purchase, transfer, sale, return and credit note. A configurable alert surfaces stock approaching expiry at 90, 60 and 30 days, with a suggested action for each.
The scheme engine encodes their actual commercial rules — quantity schemes, value slabs, free goods and party-specific arrangements — and applies them at billing, so every party is treated on identical logic.
A field app lets their sales team capture orders at the retailer counter with live stock and correct pricing, removing a full day of re-entry from the dispatch cycle.
The Result
Expiry-related write-offs fell substantially within two quarters, simply because near-expiry stock became visible while it could still be moved or returned. Scheme disputes effectively stopped. Batch traceability queries that took a day are now answered in under a minute.
The month-end close moved from six working days to under two.
Measured Impact
- 68%
- Reduction in expiry write-offs
- 4 days
- Cut from month-end close
- 1 min
- Batch traceability query time
- 600+
- Retailers served
Key Features Delivered
- Batch and expiry tracking across every transaction
- Configurable near-expiry alerts with suggested actions
- Automated scheme and free-goods engine
- Field sales app with offline order capture
- Party-wise credit limits enforced at order entry
- Complete forward and backward batch traceability
- GST-compliant invoicing with HSN codes
- Three-godown inventory with transfers
“What convinced us was that they spent the first two weeks on our premises watching how we actually work, before showing us a single screen. The expiry alerts alone have paid for the system twice over. Month-end used to take our accounts team the better part of a week; it now takes two days.”
More Work
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