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View case studyWeb Application · Education
Institute Management Platform
Admissions, attendance, instalment-based fee collection and a parent portal for 2,400 students across six centres.
- Client
- Coaching institute group, Gujarat
- Industry
- Education
- Duration
- 4 months
- Platform
- Web + Parent portal
About the Project
The institute runs six centres with students enrolled on instalment fee plans. Fee follow-up was manual, attendance was recorded in registers, and parents received information only at term-end meetings.
The Challenge
Two staff spent most of each month chasing outstanding instalments by phone. Attendance registers could not be analysed, so students drifting away were noticed only after they had stopped attending. Parents had no visibility of attendance or test performance between meetings.
Our Solution
We built a platform covering admission through to completion. Fee instalment schedules generate demands automatically, with WhatsApp reminders and an online payment link at each stage.
Attendance is marked per session on a tablet and triggers an automatic absence message to parents the same day. A parent portal shows attendance, test results, fee status and announcements at any time.
The Result
Outstanding fees at any point in the term dropped by around 55% once reminders and online payment were introduced. Same-day absence alerts allowed early intervention with students starting to drift, and the two staff previously on fee follow-up moved to admissions support.
Measured Impact
- 55%
- Reduction in outstanding fees
- 2,400
- Students managed
- 6
- Centres connected
- Same day
- Absence alerts to parents
Key Features Delivered
- Enquiry to admission pipeline
- Instalment schedules with automatic demand generation
- WhatsApp fee reminders with payment links
- Session-wise attendance with same-day parent alerts
- Test scheduling, marks entry and result publication
- Parent portal for attendance, results and fees
- Batch and faculty timetable management
- Centre-wise and consolidated reporting
“Fee follow-up used to occupy two people for most of every month. With automated reminders and online payment, outstanding balances dropped by more than half and both staff moved on to work that actually grows the institute.”
More Work
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